• Clint Independent School District
    Business Services Department


    Purchase Order Contract Codes


    Overview: Contract Codes are used to provide information to the purchasing department and our external auditor as to the intended purpose of a PO and its corresponding purchasing authority, i.e. contract. Understanding the contract codes will give you a better understanding of the purchase you intend to make and speed up the overall purchase order process. As many of our vendors fall into many contracts and those contracts change and grow, it is the responsibility of the budget clerks and administrators to inform themselves of the codes and their meanings. Below is a list of the current contract codes in the system and a brief description of their purpose. If at any time there is a question as to which code is appropriate for use please contact the purchasing department for more information.


    PURCHASING CONTRACTS

    PCBB (TASB / Buyboard.com Educational Co-op)
    PCCD (Clint ISD CSP / Bid / RFQ / Contract)
    PCDIR (State of Texas Department of Information Resources Inter-local Contract)
    PCEDU (Inter-local agreement allowing educational entities to purchase from each other
    without the need of a competitive purchasing process.)
    PCGOV (Inter-local agreement allowing governmental agencies / entities to purchase
    from each other without the need of a competitive purchasing process.)
    PCHDE (Harris County Department of Education Co-op)
    PCPSS (Public Sourcing Solutions Co-op)
    PCSES (SES Tutoring Provider)
    PCSS (Sole source vendor)
    PCTCP (TCPN / Region IV Educational Co-op)
    PCTIP (ESC 8 Co-op TIPS / TAPS)
    PCTXCP (State of Texas Comptroller Inter-local agreement)
    PCTXM (State of Texas adoption of established GSA Contracts)
    PCUSC (US Communities purchasing Co-op)
    PC17 (ESC Region 17 Educational Co-op)
    PC19 (ESC Region 19 Educational Co-op)
    PC5 (ESC Region 5 Educational Co-op)


    NON-CONTRACTED SERVICES

    NCCCE (Out of District Co-Curricular Event Sites)
    NCCON (Non-Contracted consumable items)
    NCDIAG (Non-Contracted Instructional Diagnostics and Prep Materials)
    NCDISC (Non-Contracted Disco / DJ Services)
    NCDON (Donations and Charitable Gifts from Student Organizations)
    NCFD (Non-Contracted fundraising vendors - must use a fundraising account)
    NCFDSP (Non-Contracted food / produce) CNS Use Only
    NCMD (Doctors / Psychologists / Opticians / Therapists / Etc)
    NCMEM (Non-Contracted memberships)
    NCPS (Out of District Prom Sites)
    NCRPR (Non-Contracted repair vendors)
    NCSDS (Out of District Staff Development Sites)

     

    Note:

    Vendors with a category code starting with NC may not be available for use. Please
    contact the purchasing department for more information before proceeding.
    CONTRACTED SERVICES
    CSCN (Consultants / Speakers / Trainers providing services in District)
    Note: Vendors with this code may only be used for services, any goods or products related to
    the training, not included in the original service offering, must be a sole source item not
    available from any other vendor. The vendor must be able to provide proof that they are
    the only provider of these items.
    Vendors with this code also require a signed and completed personal / professional
    services contract be submitted along with the purchase order to be approved.

    TRAVEL-ALL

    TRV (All district travel for events, conferences and training)

     

    BUSINESS SERVICES VENDORS AND CONTRACTS

    BSDEM (District Employee)
    BSINS (Vendors with this code are Payroll use only)
    BSPRL (Vendors with this code are for Payroll use only)
    BSRFD (Business Services Refund)
    BSPCH (Vendors with this code are for issuance of petty cash only)
    BSATH (Vendors with this code are District Athletic event workers)